Construction Intelligence for Multifamily
Run the entire capital program from one system.
Scope a property before you drive to it, then run it through one workflow: plan, verify, approve, buy, build, inspect and close. Every number shows where it came from, every form arrives filled from what CapExSuite already knows, and your team works it from a phone, a tablet or a desk, by voice in English, Spanish or Portuguese.
Built for multifamily owners, management companies and renovation operators.
What CapExSuite connects
One system from the first look to the final report.
Seven capabilities on the same records, so nothing is retyped between the person who scopes the property and the person who pays for the flooring.
Virtual Walkthrough
Start from a property name and city, and have an itemized takeoff per floor plan before anyone drives out, every line labeled with how sure it is.
Renovation Plans
Add the units, set a standard package once, and record what is different about a single unit as an exception. The plan shows each unit's cost against the standard.
Guided Verification
The walk opens filled from the walkthrough and open findings. The person on site confirms, changes or marks each line not there, and the assumed value stays beside the field value.
Findings and Scope Review
Anything unexpected becomes a finding. Accepted, it lands as a scope review on the right job, and after release it becomes a proposed change order instead of quietly moving the budget.
Procurement for the Plan
Buy straight from an approved plan. Its list is the standard package for every unit with each exception applied. Quotes compare at landed cost, receiving records damage and shortage, and each order line splits across the units it serves.
Inspection and Closeout
Inspect the finished work, clear the punch list, sign off with final costs and lessons learned, and register warranties. Every job stays in the property's history.
One Budget, Seven Numbers
Each plan reads original budget, approved changes, current budget, committed, actual, expected final and variance, so the owner sees the same numbers the field does.
Know what is confirmed
Every line tells you how much to trust it.
Each line in a takeoff carries a label that says whether it was seen, is expected, is inferred, or has been verified in the field. The label stays until someone on your team confirms the line in the field, so nobody prices an assumption as if it were a fact.
Observed
Visible for this property. Confirm the quantity in the field.
Likely
Very likely present. Confirm it before you buy.
Placeholder
A starting number until your team verifies it.
Confirmed
Checked in the field by your team. This is the number that gets bought.
Field results replace the assumptions, and the assumed value stays on record beside what was found, so the office can see exactly what changed.
Know every detail
All the data flows to procurement.
The scope your team confirms in the field is the same record that becomes a material package, a quote comparison and a tracked order. There is no second spreadsheet, and no re-keying between the walk and the buy.
See how procurement works
For the owner relationship
Change orders become decisions, not surprises.
Every change order on a unit carries its quantity, its unit of measure and its price per unit, moves through a real lifecycle from written up, to submitted, to approved or declined, and keeps a recorded trail of who decided, when and why.
Quantity pricing
Forty square feet of subfloor at a set price per foot is a line an owner can evaluate. A lump sum with no story is not. Both are supported, and the math is done for you.
The approval trail
Submit sends it to the owner. Approve moves the amount into the unit's contract the same second. Decline records the reason. Nothing approved ever loses its who, when and why.
Undecided money, one number
Per property, one call answers how much owner money is sitting undecided, how much is approved, and which items are flagged priority for the owner's eyes first.
The production matrix
Every unit, every scope step, one screen.
The tracker runs at two levels. The portfolio view puts every property's pace, attention flags and open issues in one card. Open a property and the matrix shows every unit against every scope step, with schedule bands for ahead, on pace and behind, daily production reporting, and a print deliverable clean enough to hand an owner.
External parties, contained
Send a link, not a login.
Subs bid through a bid portal. Lenders, insurance, adjusters, investors and buyers each get their own portal that shows only their slice. Every link expires on a schedule you control and can be revoked the moment a relationship changes, and a revoked link is dead at the door.
How CapExSuite works
From the first walkthrough to the final sign-off.
Eight steps on every property, in the order the work happens. The same steps sit across the top of each property in CapExSuite, so everyone can see where it stands.
Set up
Property and locations. Add the property, then its buildings, units by range with their floor plans, shared spaces and site areas. They are permanent, so every job and every cost stays on the place it belongs to.
Plan
Scope and budget. Run the virtual walkthrough, then create a renovation plan: pick the units, set the standard package, record each unit's exceptions, and organize the work into delivery phases.
Verify
Walkthroughs and findings. Walk the property with guided verification. Stops arrive filled from what is already known, the walker confirms or corrects each line by tap or by voice, and anything unexpected becomes a finding.
Approve and release
Review, then release ready work. Approve the plan to lock its budget, then release the work. From then on, changes travel as proposed change orders with a recorded decision.
Buy
Purchase and assign. Buy for the plan: quote its list at landed cost, issue the purchase order, track milestones, receive with damage and shortage recorded, and assign material to the units that need it.
Execute
Work orders. Every unit runs as its own work order with tasks, photos, costs and change orders, and tracker views show the work by phase, building, floor plan or unit.
Inspect
Quality and punch list. Inspect the finished work and record the result and the punch list. Only work that passes with nothing open is ready for closeout.
Close
Final costs and sign-off. Sign off with final costs and lessons learned, register warranties, and keep the full record in the property's history for the next plan on the same units.
Platform modules
Built around how multifamily actually organizes.
Ownership group, management company, property, building, unit type, unit. External parties see only their slice.
Portfolio
Ownership groups, management companies and properties, with strict separation so one owner's information never reaches another's.
Virtual Walkthrough
Property intelligence and an itemized takeoff per floor plan, from a name and city.
Renovation Plans
Standard packages, per-unit exceptions, delivery phases, approval and release.
Guided Verification
A field walk built for a phone, filled from the walkthrough, with the condition walk tools one tap away.
Procurement
Buying for a plan, landed cost, order milestones, honest receiving and splitting lines across units.
Command Center
Every property's pace, attention flags and open issues, and every work order by phase, building or unit.
Inspection and Closeout
Completion inspections, punch lists, sign-off, warranties and property history.
Voice Everywhere
A microphone beside every text box, in English, Spanish and Portuguese.
Assistant
Capture, drafting and questions by voice or text, with a review step before anything leaves your company.
Owner Change Orders
Quantity pricing, a submit and approval lifecycle with a recorded decision trail, and per-property rollups of undecided dollars.
External Portals
Bid, lender, insurance, adjuster, investor and buyer portals. Each party sees only their slice, and every link expires and can be revoked.
Acquisitions
Underwrite a deal on the same records the renovation program inherits if you close, with every research run saved to the deal.
Real screens
The screens your team will use.
Every screen on this page is the shipping product, shown on a demo property.
See CapExSuite on a real property.
Book a personalized demo and walk through how a property moves from address, to verified scope, to procurement, to execution. Bring an asset you already know and we will scope it live.
Access is by invitation. When it is a fit, your team receives a link, and a short Get started checklist walks your company through who you are, your team, your cost profile, and your first property with its buildings and units.